Amending Entries on the Register of Approved Vehicles

Subsection 11(1) of the Road Vehicle Standards Rules 2019 (the Rules) provides that the Federal Department may amend Register of Approved Vehicles (RAV) entries, including removing a road vehicle from the RAV, to correct errors.  These requests to amend RAV entries are done through the ROVER IT system.

When a person or business entity makes an amendment request, they must identify the affected RAV entry(s) using either of the following templates:

When requesting information to be amended on more than one road vehicle, the relevant details for each vehicle must be provided in the appropriate template.  The steps and timeframes for updating a RAV entry depend on whether a request proposes changes to key information, non-key information, or a combination of both.

What is the difference between a key and non-key RAV information?

  • Key: together identify the unique entry of a specific RAV entry – they are the Vehicle Identification Number (VIN), the RAV entry pathway and the approval number (either the vehicle type approval or the concessional RAV entry approval number).
  • Non-key: provide other information associated with the unique RAV entry, including the road vehicle details, for example tare mass.

Once the amendment has been made, the Federal Department’s service charter allows 10 business days to consider RAV amendment requests.  All decisions about RAV amendments are communicated in writing.  The Federal Department will issue a formal acceptance notice in cases where it determines that one or more RAV entries require amending.  The acceptance notice will also confirm the initial steps the department will take to amend the affected RAV entries.

These will be one of the following:

  • Replacing one or more RAV entries with new entries that provide the amended information.
  • Allowing one or more RAV entries to be amended via a new submission to the RAV.
  • Deleting one or more VINs from the RAV and confirming the timeframe needed to update the publicly searchable RAV database.

Note: The Federal Department’s decision to treat some RAV fields as non-key for creating a unique RAV entry does not remove the requirement that all fields on a RAV entry must provide accurate information about the road vehicle.

For more about the steps the Federal Department will take once it determines an amendment needs to be made, refer to Table 1 of the Guidance Note.

Amending Key Fields and Other Changes

When a person or entity asks the Federal Department to amend key fields and non-key fields in a single request, the Federal Department will provide NEVDIS with updated information for the key RAV entry fields so they can be amended and published on the RAV (the requesting party does not need to take any action to amend key fields).

The steps outlined in Table 1 of the Guidance Note will apply for the other requested amendments.

For example, a vehicle type approval holder has found that the approval number and tare mass were entered incorrectly.  They send a request to the Federal Department through ROVER to amend a RAV entry for a vehicle type approval.

The Federal Department accepts the amendment request and:

  • Sends an acceptance notice to the vehicle type approval holder, and
  • Amends the approval number on the RAV entry and allows the RAV entry to be modified by the vehicle type approval holder.

On receiving the Federal Department’s acceptance notice, the vehicle type approval holder makes a new RAV submission to NEVDIS with the amended vehicle details.  NEVDIS then actions the submission.

For more information about the steps to take to have an error on the Register of Approved Vehicles amended, refer to the Federal Department’s Guidance Note—Amending entries on the Register of Approved Vehicles.

For questions or assistance, head to the Federal Department’s RVSA-dedicated Contact Us page.